The Bayes Centre: Bookable Desks

What are the Bayes Centre Bookable desks?

The Bayes Desk booking system (Booker) allows Members and Partners to book the desks you require, when you need them. For our Partners, this allows you to flex your building footprint beyond your rented office space when you need it by booking and paying for additional desks for your staff or occasional visitors.

Members and Partners

Bookable desks for Partners and Members are available for booking on Level 3 & 4 of the Bayes Centre.

Accelerator Participants and Graduates

Bookable desks for Accelerator Participants and Graduates are available for booking on Level 3.

Please note that you will only be given access to book the relevant desks in the booking system, as appropriate. 

Please read the guidelines below on how to use the system, as well as the relevant Terms and Conditions to which you agree to adhere by using the system. 

Booking Information 

Desks are available to book Monday-Saturday 7am-10pm (note that out of hours arrangements apply between 7am-9am and 5pm-10pm). Please note that if you are working outside 9am-5pm you must follow the out of hours procedures listed here.

Desks can be booked at a cost of £15 per day and desks can be booked up to 14 days in advance. Please note that it is possible to book desks in the system by the hour, but the same flat rate charge of £15 applies regardless of the actual booking period. We no longer offer half day pricing.

Desks for the Venture Builder and Accelerator incubator programmes are free of charge for the duration of the programme.

How do I register for the system?

Our Facilities team will issue you with a username and initial password. If you have not received this please contact Bayes.reception@ed.ac.uk

How do I make a desk booking in Booker?

• Log in to Booker at the following link using the username and password that you have been issued with https://booker.is.ed.ac.uk
• Navigate to the top left of the screen and click on the desk icon
• In the first search box enter ‘Bayes Centre’ (NB please ignore the list of Company names – these are due to be removed and should not be selected)
• In the date field include the date that you want to book a desk then click search
• You now see options for either L3 or L4 – select which floor you wish to book a desk on
• You will now see a floor plan of available desks
• Click on the desk you wish to book and then click ‘book desk’

To view step by step instructions of how to make a booking please watch the video here.

How do I change my password?

Log into Booker and navigate to your profile by clicking on the ‘person silhouette’ at the top right of your screen. From there on the left hand side there is a menu of options including 'change password'. Please do not change any other settings.

How do I cancel or edit a booking?

Please note that all bookings must be cancelled at least 48h prior to booking date and start time, otherwise you will still be charged.

If you are a Venture builder or Accelerator participant using the desks on Level 3 and do not cancel your booking within 48 hours of your booking start time, your access may be revoked. 

To cancel a booking in the system, from the home screen in the top menu bar click ‘bookings’ then from there you can edit or cancel a booking. Please see the following video for a full tutorial. Should you encounter any booking issues please email: bayes.reception@ed.ac.uk  

How do I book meeting rooms?

Our process for booking meeting rooms has not changed - please continue to email Bayes.Reception@ed.ac.uk

How does invoicing work?

Charges will be issued by monthly invoice, by the 10th of each month, in arrears.

Privacy Policy

The Bayes Centre is required to process your data in order to provide a desk booking system and offer access to the Bayes Centre building. It will be used for the purpose of charging and to determine space utilisation.

Information collected will be stored in a secure system that is locally managed. Data will not be shared with anyone outside the University of Edinburgh. Records will be retained for 12 months.   

We do not use profiling or automated decision-making processes. If you have any questions, please contact bayes.reception@ed.ac.uk. This Privacy Statement is continued at: edin.ac/privacy.